Are the automated emails of the system configurable?

Our system offers many different automated emails to your users, which facilitates continuous and long-term communication.

Most of these emails automated from the system are configurable. 

List of all configurable emails: 

Recipient: Recruiter 

1. Email sent to the recruiter about a new application
2. Email sent to the recruiter about a new reward claim 
3. Email sent to the recruiter about a deleted application (self-deleted by the applicant) 
4. Email sent to the recruiter reminding them about a still open application
5. Email sent to the recruiter reminding them about a reward payout based on the entrance date of the hired application
6. Email sent to the recruiter reminding them about a reward payout based on the end of the probation period  

Email to the employee informing

1. Email sent to the referrer about when the application gets put into "hired" status (successful application)
2. Email sent to the referrer about a successful application - but without a hiring reward attached 
3. Email sent to the referrer about a rejected application 
4. Email sent to the referrer about a new application based on a share of them 
   
   
5. Email to ask for registration confirmation 
6. Email to the employee informing them about an approved reward (incentive)
7. Email to the employee informing them about a declined reward (incentive) 
8. Reset Password 
9. Change Password
10. Account got locked 
11. Reminder email: Inactivity over the last 4 weeks 
12. Reminder email: Registered but no share within the first 2 weeks 
13. Reminder email: Verify your email after 4 days of registration 
14. Email to the employee user warning them about a potential account deletion (Warning 1 and 2) 

Recipient: (potential) Applicant 

1. Email confirmation sent to the applicant about a new application creation 
2. Email to the applicant informing them about a duplicate application
3. Inform a potential applicant about a job they got referred on 
4. Email sent to the potential applicant asking for consent on a General Referral 

How do the emails currently look like? (Examples) 

1. The email that is sent to inform a referring person (user/employee) of a successful application including a hiring reward.

2. The email that is sent to inform a referring person (user/employee) about a
successfulapplicationexcluding a hiring reward.

3. The email sent to inform a referring person (user/employee) about an approved reward and the further payment process.

4. The email sent to inform a potential applicant about a referral of a specific job.

We will always use your Company Logo in the emails as well as your CI colours. The promotion of the mobile app can be disabled if you are not using it and therefore don't want to promote it. 

Modification options following the same schema for all emails, example given below:

Our emails are divided into different blocks. These can be customised. If you do not want to change a paragraph, the system will automatically fall back on the text that is predefined. 

1. Email: successful application including hiring reward:

1. Text block:
   %applicantName% was hired for the position %jobName%.
2. Text block:
   Thank you for supporting our recruiting team and making our company a better place to work by referring talented people like %applicantFirstName%.
3. Text block:
   If you are willing to support us even more, please tell your colleagues about our employee referral program.
4. Text block:
   We are looking forward to your next referral!

2. Email: successful application exclusive hiring reward.

1. Text block:
   Congratulations, %applicantName% has been hired in the position of %jobName%. Thanks for your support. With your referral, you have helped make our company even more successful, and %applicantFirstName% has an exciting new job. Unfortunately, either no bonus was offered for this position, or you are not entitled to receive it. For more information on bonus entitlements, go to
2. Text block:
   Guidelines & FAQs
3. Text block:
   To support us further, why not tell your colleagues about our employee referral programme. We look forward to your next recommendation!

3. Email: Successfully sent an application 

1. Text block:
   Your application - %submissionDate%
2. Text block:
   Thank you for your application
3. Text block:
   We have received your application for the position <b>%jobName%</b>. This email contains a summary of your application.
4. Text block:
   If you have any questions regarding your application, please contact the contact person mentioned at the end of this email.
5. Text block:
   You can delete your application at any time:
6. Text block:
   Delete application (=Hyperlink)